Google Drive

About google drive

A file syncing and storing service created by Google is called Drive. Users may exchange files, synchronize data between devices, and store information inside the cloud (on Google’s servers) using Google Drive. Google Drive provides applications with offline functionality for Windows, macOS, Android, and apple smartphones and tablets in addition to a web interface. As part of the Google Docs Editing office suite, which enables simultaneous edit of files, sheets, slideshows, graphics, forms, and more, Google Drive uses Google Docs, Google Sheets, and Google Slides. All files created and updated with the Google Docs program are stored in Google Drive. Users of Google Drive get access to 15 Gigabytes of free storage with Google One. Additionally, Google One provides 100 GB, 200 GB, and 2 TB through optional premium subscriptions. 750 GB is the largest file size that can be uploaded. Specific folders and files can have their privacy settings altered by users, who can also make the material public or shareable with other users. On the website, users may look for specific files by using natural language, such as “locate my budget spreadsheet from last December,” or they can look for an image by describing its aesthetics. The site and Android both contain a Backups section where users can view which Android phones have files backed to the service. and a totally redesigned PC version that was published in July 2017 now allows users to back up individual computer folders. The files users will require can be intelligently predicted via a Quick Access function. A significant part of Google Workspace, formerly known as G Suite and available as a monthly subscription for corporations and organizations, is Google Drive.  Drive offers limitless storage, sophisticated file audit reports, improved administrative controls, and more team communication features as part of some Google Workspace services.

Advantages of google drive

• Easy to use interface – Your most recent papers are displayed at the top of the screen as quickly as you log in, followed by a list of all your folders and a straightforward navigation menu to the left that allows you to create new documents, organize your folders, and more. View the computer-to-computer shared directories, view shared files not on your own disc, and Check out recently starred or discarded papers. And you may complete all of it with a single click.

As much as you have a strong internet connection, Google Drive will operate rapidly and keep up with your mouse clicks and keystrokes. clicks. At the bottom, you can see how much storage you have used overall, and immediately above that, you may back up your documents.

• Microsoft Office compatible – If your colleagues continue to use Microsoft Office even if you’re ready to switch to Google Drive. Fortunately, neither party will be impacted by this.

In addition to converting Google documents into Microsoft versions, Microsoft Word and Excel documents can be opened in Google Drive. So both you and your teammates will be able to access and utilize these data without any issues.

• Share your files using a custom link – In Google Drive, every file or directory has a unique sharing link, and you can choose who will have access to it. You may change the kind of permission you grant to everyone who uses your unique link by selecting the pencil symbol. You can also grant various users access at different levels by selecting the different users. Therefore, anybody internally might have editing access but your audience can only view a ‘View Only’ version of the same page, for instance if your team is utilizing Google Docs to upgrade existing material. This works regardless of the type of file you’re working on and gives your team the ability to alter the document if necessary while also guarding against accidental changes being made by someone from outside your organization.
• Store videos, PDFs, presentations and photos – You may save files of any size and shape on Google Drive, and you can choose to share them or store them securely and discreetly in your Drive. You can store email attachments directly to Drive, making it easy to keep crucial files organized and accessible when you need them. They will also be protected.
• SSL encryption – Google claims that the very same SSL encryption protocol used by Gmail or their other services is also used to safeguard your Drive. There is one downside, which also happens to be a con.
• Apps and templates give you plenty of options
• Edit photos and videos
• View pdfs
• Sign important documents electronically
• Create lesson plans
• Edit audio files
• Convert files
• And so much more
• Access your documents from anywhere in the world – Your Google Drive is available everywhere you have an internet connection, just like OneDrive. You can access all of your files and documents as long as you are able to sign into Google. The Drive app also allows you to sync all of your devices, making anything you’re working on in Drive on one device accessible on the others.

Features of google drive

• Sharing – In the file-sharing mechanism that Google Drive uses, a file or folder’s creator is automatically considered to be its owner. The file or folder’s owner can control who can see it. Transferable ownership exists. Using an email account (often, but not always, ending in @gmail.com) linked to that account, documents or files can be privately shared with specific people who have a Google account. It is necessary to make files available to “anyone with the link” in order to share them with those who do not have Google accounts. A hidden URL for the file is created in this manner, which can be sent via mail or personal chats.
• Third-party apps – The Chrome Online Store offers a variety of third-party web programmes that are compatible with Google Drive. Users must authenticate into the Chrome Browser in order to add an app, however, any supported web browsers may utilize the applications. These programmes include Google Docs, Sheets, or Slides, among other first-party ones. Drive applications to work with online files and may be used to manage projects, construct flowcharts, read, modify, and build files in a variety of formats, edit photographs and videos, fax papers, and sign them. Additionally, Drive applications may be set as the default for processing any file types that they support. On Chrome OS and Google Chrome, several of these applications also function offline.
• Search – The type of file, owner, accessibility, and accessible app may all be used to limit the search results. Users may do picture searches by identifying or describing the contents of the photographs. For instance, a search for “mountain” will bring up both text and image results for any mountain-related documents. Using optical character recognition, text may be retrieved from photos and PDF files. The Google Drive website now supports natural language processing for searches, allowing users to make precise requests like “find the budget sheet from last December.” In order to allow users to search for keywords, move to the “In Apps” tab, and view any relevant Drive files, Google combined Drive with the Google Search app for Android.
• Backups – A “Backups” feature that lists the Android phone and app backups stored to Drive has been added by Google to the Android website and app. Users may remove backups and view the backups that are kept, along with their sizes and other data, under this area. A new programme from Google called “Backup and Sync” would allow users to sync any folder on their PC with Google.
• Encryption – Google’s servers did not keep any encrypted data. After learning that the US National Security Administration had “easy accessibility” to servers owned by a number of Internet corporations, including Google, the latter started testing data encryption in July and in November enabled protection for data travelling between its data centres. Google Drive does not, however, offer client-side encryption as of 2015.

Why google drive

• Backing up is easy – Yes, you can back up your files without utilizing Google Drive or any other kind of cloud computing. But comfort is the key in this case. You put yourself in danger if you skip even one session of storing up your data. However, syncing to Google Drive guarantees that any time your work is even remotely autosaved, it will be there for you when you need it.
• Cost – One way to put it is cost. Another is the complete absence of expense. You get access to 15 GB of file storage in Google Drive’s free edition, so you may securely store huge files, especially office staff, to your heart’s delight. True, this suggests that Google Drive isn’t the best place to store bigger things, such as films, but they are normally better kept on your own safe hard disks or even external drives.
• Search – Imagine using the effective search engine of Google to go through your own files. When you utilize Google Drive, that is what occurs. Even if all of your images are labelled “fds8a9f0000.jpg,” their search engine is just so clever that it can even recognise objects in your photographs, making it simpler to find that trip to the Eiffel Tower.
• Collaboration – In today’s market, collaboration is key, but it doesn’t mean that you have to stoop over a colleague’s desk to get it all done. Working, editing, and commenting on each file is feasible through online document sharing, which accelerates tasks that often require days or even weeks to complete. This simple cooperation is a defining feature of work in the twenty-first century and is readily available across several file types, such as Word docs.
• Variety – Whenever it comes to data storage, Google Drive isn’t a one-trick pony. As long as you don’t go over the storage allowance for your specific Google Drive account, you can save a variety of file kinds. Why is this such a big deal? A single bookmarking in your browsers or a single location on your desktop that can direct you to all the pertinent files you are using for business are both essential. By doing this, you can stay organized and maintain your sanity.
• Easy sharing – Want to show off those family pictures from your most recent trip? Unsure of the best way to transmit a document to someone you want to share it with? Both sharing and teamwork are simple with Google Drive. Those who have busy travel schedules should take note of this in particular. When travelling, it’s simpler to transfer data online than it is to worry about where your storage space is and whether it will be misplaced.
• Customizable collaboration – Observe a pattern here. Because Google Drive emphasizes simple collaboration and sharing, you’ll have a tonne of options for organizing your files, which is beneficial for you. You may assign a wide variety of users various rights on the same file, allowing you to determine who can read, comment on, and update it. Additionally, Google Drive does an excellent job of making it simple to view and share your files via email or project management tools.
• Mobile-friendliness – It seems like everything is “mobile-friendly” these days. However, certain applications are slightly friendlier than others. On a mobile device, Google Drive excels at providing you with the access you require to your files, and the viewing and editing processes are surprisingly simple. For regular flyers and business travellers who conduct most of their business on their phones rather than desktops, this is even another fantastic bonus.
• Security – Sharing must be insecure when your files are this accessible, right? You would be shocked. Drive is SSL-encrypted, providing the same level of security as other online activities like email. Although there is no absolute assurance that your content will always be safe, this extra measure of protection will keep it accessible.
• Working offline – Making files accessible offline allows you to continue working on things even when there is no Wi-Fi nearby when travelling. If you are prepared, you won’t even need to be online during a power cut to access your data, giving you the same ease of use as if you had locally stored your information.