There are a lot of tools you can use to help your business or organization run smoothly. Everything from single-purpose tools that work on their own to sets of tools that work together as a single system. Today, we’re going to talk about G Suite, which is one of these unified systems.
Topics
G Suite:
G Suite is Google’s system of intelligent apps. Even though Gmail is the most popular app, it can do a lot more for your business than just sending emails. If you switch to G Suite, there are quite a few apps that you will probably use every day. Here’s what comes with it:
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Gmail
When it comes to email clients, Gmail is the most used. It has about 26% of the market, and since it’s been around since 2004, it’s not surprising that it’s grown to have more than 1.2 billion users.
One of the best things about G Suite is that it’s basically an upgrade to a better, ad-free version of Gmail that you already know and love. Your employees can all have their own Gmail accounts that use the domain name of your business.
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Google Calendar
We all really rely on our digital calendars to keep track of the days at this point. Your digital calendar is a very important tool. You can use it to schedule work calls and meetings, as well as keep track of doctor’s appointments and your kids’ soccer games.
You can make multiple calendars that everyone in your company can see with Google Calendar. G Suite makes it easy to make calendars for different teams, keep track of who is on vacation, and schedule weekly stand-ups.
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Google Drive
You can store, access, and share all of your files in one safe place with Google Drive. The basic G Suite plan gives each employee 30 GB of storage, but the Business, Enterprise, and Teams plans give each user unlimited storage.
The search function is one of the best things about Google Drive. You can search by file name, but you can also search by what’s inside the file. This makes it easier than ever to find that one document about that plan you made in 2019.
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Google Docs and Google Sheets
This is Google’s answer to Word and Excel from Microsoft. With Docs and Sheets, you can make, change, and work together on documents and spreadsheets right in your browser. You can also bring in and change Word, Excel, and PDF files, among others. Plus, any Docs or Sheets you make right in G Suite don’t count toward your storage limits.
One of the most used parts of Docs and Sheets is the ability to work together in real-time and make as many copies as you want. You and your team can work together on a document and add comments and chat in real-time right inside the document. Google also keeps all of your file versions, so you can always go back to an older version without having to save a lot of versions.
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Google Keep
Google Keep is Google’s answer to Evernote. It is a tool that not many people know about or use. It’s a great place to keep answers to common customer questions and questions, to-do lists, notes, reminders, and more. It’s easy to work together on the notes and share them with the team, and because they live in G Suite, they can be accessed from anywhere on any device.
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G Suite Admin Console
As a business owner, it can be annoying to have to go to different places to manage your tools. You can do everything in one place with G Suite Admin Console. Inside the console, you can add new users and groups, manage devices, change security settings, add custom domains, and more.
Here are three of the best reasons why your business should use Google Apps:
1. The convenience of staying connected
It is now common for businesses to run online and in the cloud. Even the smallest business can get this service through email, document sharing, and chat. This is a huge improvement from the days when the only way to stay in touch was to send files and set up conference calls. So far, I’ve found it easy to make a document, share it, send a video or message to someone right away, and not have to go through many complicated steps. The most convenient thing for me is that you can do all of this from any mobile phone, so you don’t have to be in one place to stay in touch. Even though having to connect to the internet might slow you down, everything else you need is right at your fingertips.
2. Reliability in a well-recognized brand
The benefits of reliability come from the fact that any of the above services are less complicated than they would normally be. The fact that this is a Google service is important because the brand has become known for the quality of the services it offers. I remember using other self-hosted email services at other companies, and sometimes emails would get lost or take a very long time to get to their intended recipients. There were even times when email just stopped working. Can you imagine not being able to use email for a few days or even a week? It was like going back in time to when people lived in caves.
3. The efficiency with high valued tasks
At least for the parts I’ve used, the user experience is very easy to understand. For a business, this means that their employees need little to no training, and since it’s in the cloud, there’s no need to install software updates often. It also comes with a very fast search tool, so you can find things quickly and easily without being held back by the chaos of growing information. This makes the workplace more productive and happier since it’s not fun to fight with technology to get things done.
Conclusion:
The Google Apps suite is a great alternative to the more traditional productivity suites. Google Apps can change not only the way teachers and students talk to each other but also the way students talk to each other. There are many good things about cloud computing, but we shouldn’t forget that there is no perfect solution.
Frequently Asked Question:
Similar to G Suite, all Google Workspace plans come with a custom email for your business and collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.
No. When you sign up for Google Workspace, you’ll be able to use a set of apps that are all connected and work well together. For example, if you get a message in Gmail, you can turn it into a Calendar event right away. When you make a comment in Docs, Sheets, or Slides, everyone who is working on the project gets an email. You can join a video meeting in Meet from your inbox or calendar with just one click.
Yes, you can change each document’s settings to let anyone you want to edit, view, or comment on it.
Co-editing means that more than one person can work at once on the same slide. You can choose who can see and change a slide with the sharing settings, and the revision history lets you go back to older versions.
Through one of our domain host partners, Google can help you buy a domain. During the sign-up process, just choose “Buy a new domain.” Then, we’ll help you set up Google Workspace for your new domain by walking you through the steps.
Information derived from:
https://simplybuiltsites.com/the-benefits-of-g-suite-for-your-business/
https://www.appnovation.com/blog/3-key-benefits-using-google-apps-your-business